HR & Employment Documentation

Document Purpose: Internal reference for HR processes, employment contracts, and CareMaster system structure at Abilitive Pty Ltd.

EMPLOYMENT CONTRACTS & DOCUMENTS

Required Employment Documents

Employment Contract – Casual/Part-time/Full-time as applicable
Tax File Declaration (TFN Declaration)
Superannuation Standard Choice Form
Fair Work Information Statement
Code of Conduct Acknowledgement
Privacy & Confidentiality Agreement
Position Description

Contract Inclusions

Employment type (casual/part-time/full-time)
Award coverage (SCHADS Award MA000100)
Classification level and pay rate
Hours of work and roster arrangements
Leave entitlements (as per Award/NES)
Notice period requirements
Probationary period (if applicable)
Confidentiality obligations
Termination conditions

CAREMASTER STAFF STRUCTURE

Staff Profile Setup

Each staff member requires the following in CareMaster:

Personal Details – Full name, DOB, contact information, emergency contact
Employment Details – Start date, employment type, classification, pay rate
Compliance Documents – Upload copies of all certifications and clearances
Bank Details – For payroll processing
Tax Information – TFN declaration details
Superannuation – Fund details and member number
Availability – Weekly availability for rostering
Skills & Qualifications – Training completed, specializations

Staff Document Expiry Tracking

Set up reminders for document renewals:

NDIS Worker Screening Check – Every 5 years
Working With Children Check – Every 5 years
CPR Certificate – Annual renewal
First Aid Certificate – Every 3 years
Driver’s Licence – Check expiry
Vehicle Insurance – Annual
Professional Registrations – As per registration body

PAY & ENTITLEMENTS

SCHADS Award Classifications

Social, Community, Home Care and Disability Services Industry Award 2010 (MA000100)

Level 1 – Entry level, routine tasks under supervision
Level 2 – Experienced support worker, limited autonomy
Level 3 – Specialist support, higher responsibility
Level 4 – Senior support worker, supervision of others

Key Entitlements

Minimum Engagement: 2 hours for casuals
Broken Shifts: Maximum 2 broken shifts per day, allowance applies
Sleepover: Flat rate plus penalty rates if woken
Travel Time: Paid between participants (not to/from work)
Kilometre Allowance: Per ATO rate for personal vehicle use
Penalty Rates: Saturday 150%, Sunday 200%, Public Holidays 250%
Overtime: First 2 hours 150%, thereafter 200%

PAYROLL PROCESS

Pay Cycle

Pay frequency: [Weekly/Fortnightly]
Pay day: [Day of week]
Timesheet submission deadline: [Day/Time]
Timesheet approval deadline: [Day/Time]

Timesheet Requirements

Participant name
Date of service
Start and finish times
Break times taken
Travel time between participants
Kilometres travelled
Tasks/activities completed
Any incidents or concerns

LEAVE MANAGEMENT

Leave Types

Annual Leave: 4 weeks per year (pro-rata for part-time)
Personal/Carer’s Leave: 10 days per year (pro-rata)
Compassionate Leave: 2 days per occasion
Family & Domestic Violence Leave: 10 days per year (unpaid)
Long Service Leave: As per Victorian legislation
Parental Leave: As per National Employment Standards

Leave Request Process

Staff submits leave request via CareMaster/approved system
Minimum notice: 4 weeks for annual leave, ASAP for personal leave
Coordinator reviews and approves/declines based on operational needs
Staff notified of outcome
Roster adjusted accordingly

PERFORMANCE MANAGEMENT

Probationary Reviews

Initial check-in: Week 2
Mid-probation review: Week 6
End of probation review: Week 12

Ongoing Performance

Informal feedback: Ongoing
Formal performance review: Annually
Training needs assessment: With annual review
Goal setting: With annual review

Performance Concerns Process

Informal discussion and coaching
Verbal warning (documented)
First written warning
Final written warning
Termination (if no improvement)

INTERNAL – HR & Employment Documentation